Sensitive to deadlines, urgent matters, and confidential information
Willing/Cooperative spirit, servant attitude, sensitivity to needs of pastoral staff, and ministry needs
Receptionist Activities (i.e. answer phones, greet walk-ins, make outbound calls and pray with individuals in person, on the phone, and electronically)
Locate, provide and maintain lists of community resources to assist community needs.
Maintain database: update frequently to maintain current information; interface with word processing for merging of correspondence, lists, and reports.
Process member/attendee demographic changes, weekly input/update communication, prayer requests, and maintain process queues. Follow up with incorrect addresses from returned mail.
Prepare and Review reports that are distributed to staff
Provide administrative tasks in the form of word processing, forms design, mid-level desktop publishing, and manual publication. Completing assigned work requests on time.
Prepare mailings of letters, cards, by hand-folding, stuffing, and postage-meter stamping.
Proofread materials (printer’s proofs or other written or printed material), identify and mark errors
Prepare and print various color materials such as event signage, brochures, cards, nametags, etc.
Fold/Bind Materials using a folding machine for various bulk-material such as brochures, cards, letters, and booklets.
Cut using a commercial cutter or paper trimmer.
Create/Design/Type low-end to medium graphics and word-processing documents such as signs, nametags, flyers, lists, and cards.
Maintain and troubleshoot office equipment (copier, folding machine, cutter, laminator) for the basic smooth running of operations. Call for tech maintenance when necessary. Inform office manager of equipment or tech support issues and concerns beyond basic maintenance.
Laminate signs, name badges, and cards.
Photocopy and fax various materials as needed.
Maintain breakroom (stock supplies, maintain order and cleanliness)